The everyday problem
A prompt used repeatedly becomes part of an operational process. If its instructions are mixed with one case’s details, later users may copy assumptions that no longer apply. A reusable template separates the stable process from the information that changes each time.
A practical approach
Define the purpose, required inputs, expected output, and stopping conditions in separate sections. Provide placeholders for case-specific details. Test the template with both a complete and an incomplete fictional example before encouraging wider use.
Try this with your team
Create a template for preparing a handoff note. Include a section for unresolved information and a rule to avoid presenting assumptions as confirmed facts.